Receptionist/Executive Assistant

Job Overview
Job Order:JO00019985
Date Posted:Jan 26
Category:4 - Clerical/Administrative
Metro Area:

Our IT Security & Network client is seeking an OFFICE COORDINATOR on a direct basis for their office in Troy.

In office position


  • Answering Phones / Listen and Disburse General Mailbox Voicemails
  • Manage front Gate Access / Answer Intercoms
  • Mail
  • Office Supply Ordering for all locations
  • Beverage and Coffee Ordering
  • Shipping assistance for PM’s, Warehouse and Owners
  • Assist office manager with general storage closet/apparel and common area organization
  • Executive assistant tasks for Owners
    • Manage calendars
    • Printing and filing
    • Personal errands
    • Proposal assistance
    • Meeting prep – binder preparation, collation of notes and information
  • Assist with Management of Conference Room Schedules
  • Place and pick-up breakfast and Lunch Orders for Owners
    • Occasional lunch coordination for whole office, meetings or trainings
  • Assisting other two owners if/as needed
  • Assisting Office Manager when needed
  • Cintas Account Management
    • Towels, Mats and Hand Sanitizer
  • Verizon Account Backup
  • Teletrac Account Management
    • Assist Office Manager with GPS install/removal scheduling and general account management
  • Bank Runs, Post Office Runs, General Errand Runs
    • For office and for Sharon/Tim
  • Common area end of day clean-up at Troy
    • Restock beverages
    • Wipe down countertops
    • Fill Coffee / Tea
    • Run dishwasher
    • Check restrooms
    • Wipe down front desk area


  • 2 plus years administrative experience
  • MS Office proficiency
  • Strong organization and attention to detail
  • Able to handle confidential information
  • Multitasker

If you are a high performer and would like to work for an equally high performing company and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to

We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you are not a fit for this position.

At Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Administrative & Clerical talent in the industry today.